Facturae documents

The Facturae documents are generated from invoices-ES/credits memo sales-ES/service and are intended to generate the xml to be signed in the Innova Online portal (Innova Online).

An Facturae document is organized into sections, and each section corresponds to nodes in the xml file structure.

View

Sections

This section details the sections of the Facturae document and their correspondence with the nodes in the xml file.

General

In the General section are the fields referred to in the Facturae document (Document type, Document no. and customer), as well as the counter of signed and unsigned documents. An Facturae document can be regenerated as many times as necessary, and certain fields, such as the Series code field, are allowed to be modified, which refers to the Facturae/Invoices-ES/Invoice/InoviceHeader/InvoiceSeriesCode node in the xml file.

eSign

In the eSign section are the fields referring to the invoice type and type, as well as the xml format and the gateway. These fields come from the sales-ES/service invoice/credit memo.

Batch identifier

In the Batch identifier section are the fields referring to the Facturae document identification (amounts, currencies, etc.). These fields referring to the Facturae/FileHeader/Batch node in the xml file.

Buyer

In the Buyer section are the fields referring to the buyer (contact, address, etc.). These fields referring to the Facturae/Parties-ES/BuyerParty/LegalEntity node if the customer Entity type is Legal or Facturae/Parties-ES/BuyerParty/Individual node if the customer Entity type is Phisical in the xml file.

Invoice issue

In the Invoice issue section are the fields referring to the invoice issue data (dates, currencies, languages, amounts, etc.). Referring to the Facturae/Invoices-ES/Invoice/InvoiceIssueData node in the xml file.

Warning

The field Transfer/Debit Direct Bank No. allows modifying the Credit/Debit data of the payment methods. The data is obtained from the data configured in the indicated bank.

Discounts

In the Discounts section are the fields referring to the document discounts (reason, amount, etc.). Referring to the Facturae/Invoices-ES/Invoice/InvoiceTotals/GeneralDiscounts node in the xml file.

Charges

In the Charges section are the fields referring to the document charges (reason, amount, etc.). Referring to the Facturae/Invoices-ES/Invoice/InvoiceTotals/GeneralSurcharges node in the xml file.

Totals invoice

In the Totals invoice section are the fields referring to the document totals (total, before taxes, etc.). Referring to the Facturae/Invoices-ES/Invoice/InvoiceTotals node in the xml file.

Taxes outputs

In the Taxes outputs section are the fields referring to the document taxes outputs (tax code, tax, etc.). Referring to the Facturae/Invoices-ES/Invoice/TaxesOutputs node in the xml file.

Warning

The field VAT clause code from lines is got from the same code in VAT posting setup, as the field VAT type code. From this code, it is filled the Facturae/Invoices/LegalLiterals node in the xml file with the same description from code.

Lines

In the Lines section are the records referring to the document lines (invoice/credit memo lines). Referring to the Facturae/Invoices-ES/Invoice/Items node in the xml file.

Payment details

In the Payment details section are the records referring to the document payment details (payment method, amount, etc.). Referring to the Facturae/Invoices-ES/Invoice/PaymentDetails node in the xml file.

Face (to 19.0.2.1)

In the Face section are the fields obtained when the Facturae document has been sent to the FACe (FACe) platform.

The field Face status is the field that allows send, check and cancel the document in Face platform.

eFact (to 19.0.2.1)

In the eFact section are the fields obtained when the Facturae document has been sent to the eFact (eFact) platform.

The field eFact status is the field that allows send and check the document in eFact platform.

In the eFact feedback section are the invoice status detailed.

DIR3 offices (to 19.0.2.1)

In the DIR3 offices section are the fields referring to the public administration offices for Facturae document. These fields come from sales/service invoice/credit memo and are referring to the Facturae/BuyerParty/AdministrativeCentres node in the xml file

Direction codes (to 19.0.2.1)

In the Direction codes section are the fields referring to the adhered offices to the eFact (eFact) platform.

Face (from 19.1.2.2)

In the Face section are the fields obtained when the Facturae document has been sent to the FACe (FACe) platform and the field for DIR3 offices.

The field Status is the field that allows send, check and cancel the document in Face platform.

Osakidetza (from 19.1.2.2)

In the Osakideta section are the fields obtained when the Facturae document has been sent to the Osakidetza (Osakideta) platform and the field for DIR3 offices.

The field Status is the field that allows send, check and cancel the document in Face platform.

eFact (from 19.1.2.2)

In the eFact section are the fields obtained when the Facturae document has been sent to the eFact (eFact) platform.

The field Status is the field that allows send and check the document in eFact platform.

In the eFact feedback section are the invoice status detailed.

Info

For more information about the Facturae fields, you can refer to the field definition (Field definition).

Actions

The actions that can be performed from an Facturae document are detailed.

About document

• Generate: This action allows generate a new xml file. Every time a document is generated it is uploaded to the Innova Online portal (Innova Online) and the counter for signed or unsigned documents is increased based on the configuration of eSign Facturae.
• Download: This action allows download the last generated document. The user can be save in the system.
• Send by email: This action allows send by email the xml file saved in document. The email will be send to the customer email.
• Delete: This action allows delete the xml file saved in document.

About connectors

eSign Facturae allows you to use public administration connectors to send signed xml files from Facture documents.

The availables connectors are FACe(FACe), Osakidetza (Osakidetza) and eFact (eFact).

Face connector

Face environment

• Send invoice: This action sends the signed xml file to the FACe (FACe) platform. Fill the fields in Face section.
• Check invoice: This action allosw check the invoice status in FACe (FACe) platform. Fill the fields in Face section.
• Cancel invoice: This action allows cancel the invoice in FACe (FACe) platform. You must indicates the reason cancel. Fill the fields in Face section.
• Log entries: This action show the log entries for document when use the production environment of FACe (FACe) platform.

Face generals

These actions are only available from the Facturae document list.

• Send invoices: This action sends to FACe (FACe) all documents with Gateway FACE and Face status Pending.
• Check invoices: This action checks in FACe (FACe) the documents status with Gateway FACE and Face status different to Pending.

Warning

If you want to send or check documents in FACe on a regular basis, you can create a scheduled task for this. Scheduled tasks are created from the standard functionality of Job queues. A task must be created for each process and must be of type codeunit, indicating INNESGFeSendFace (7096787) for the action Send invoices and INNESGFeCheckFace (7096788) for the action Check invoices.

Osakidetza connector

Osakidetza environment

• Send invoice: This action sends the signed xml file to the Osakidetza (Osakidetza) platform. Fill the fields in Osakidetza section.
• Check invoice: This action allosw check the invoice status in Osakidetza (Osakidetza) platform. Fill the fields in Osakidetza section.
• Cancel invoice: This action allows cancel the invoice in Osakidetza (Osakidetza) platform. You must indicates the reason cancel. Fill the fields in Osakidetza section.
• Log entries: This action show the log entries for document when use the production environment of Osakidetza (Osakidetza) platform.

Osakidetza generals

These actions are only available from the Facturae document list.

• Send invoices: This action sends to Osakidetza (Osakidetza) all documents with Gateway Osakidetza and Status Pending.
• Check invoices: This action checks in Osakidetza (Osakidetza) the documents status with Gateway Osakidetza and Status different to Pending.

Warning

If you want to send or check documents in FACe on a regular basis, you can create a scheduled task for this. Scheduled tasks are created from the standard functionality of Job queues. A task must be created for each process and must be of type codeunit, indicating INNESGFeSendOsak (7096795) for the action Send invoices and INNESGFeCheckOsak (7096796) for the action Check invoices.

eFact connector

eFact environment

• Send invoice: This action sends the signed xml file to the eFact (eFact) platform. Fill the fields in eFact and eFact feedback sections.
• Check invoice: This action allosw check the invoice status in eFact (eFact) platform. Fill the fields in eFact and eFact feedback sections.
• Log entries: This action show the log entries for document when use the production environment of eFact (eFact) platform.

eFact generals

Estas acciones sólo están disponibles desde la lista de documentos Facturae.

• Send invoices: This action sends to eFact (eFact) all documents with Gateway eFact and Status Pending.
• Check invoices: This action checks in eFact (eFact) the documents status with Gateway eFact and Status different to Pending.

Warning

If you want to send or check documents in FACe on a regular basis, you can create a scheduled task for this. Scheduled tasks are created from the standard functionality of Job queues. A task must be created for each process and must be of type codeunit, indicating INNESGFeSendeFact (7096789) for the action Send invoices and INNESGFeCheckeFact (7096792) for the action Check invoices.

Navigate

The screens that can be accessed from a document are detailed.

Attachments

You can add attachments in PDF format to an Invoicee document. The purpose of these attachments is that they can be sent to the different platforms of management through the available connectors.

Attachments that are associated with the document can be added from the attachments screen.

Warning

The functionality to send attachments is not allowed for the Osakidetza connector.

Languages

This document is available in these languages:

• (Spanish)
• (English)